Try to be in the school to welcome the school assembly presenter to introduce the principal, to enlist the aid of the custodian, and to make sure that all preparations go smoothly.

If you can't attend, try to arrange for another PTA member to host the artist.

Always make sure that the school assembly presenter gets (in advance) a specific contact name to look for when arriving at your school.

Please send the school assembly presenter valid and updated directions to your school well in advance to help insure that shows will start on time. Artists are often traveling to areas they are not familiar with, and you may be able to give them a "heads up" about how to avoid rush hour traffic, or which roads may be closed due to construction.

Technical list: Check with the school assembly presenter in advance about the technical requirements for the show, e.g. stage, lights, tables, chairs, sound, electrical outlets, etc.). In most schools, one of the key elements for a successful event is the school's custodian. Make a written list of the arrangement for the room (how many chairs, center aisle, etc.) and give it to the custodian well in advance of the show. If the school assembly performance will be on the stage, please make sure that it will be empty and swept clean before the show.